What Is a Remote Online Notary? A Modern Solution for Document Notarization

In today’s increasingly digital world, convenience and security are key—especially when it comes to signing important documents. That’s where Remote Online Notarization (RON) comes in. But what exactly is a remote online notary, and how does the process work?

What Is a Remote Online Notary?

A Remote Online Notary is a commissioned notary public who is authorized to perform notarizations over the internet using secure, two-way audio-visual technology. This means that instead of meeting face-to-face, the notary and the signer connect virtually—often from different states or even countries.

Remote online notarization makes it possible to notarize documents such as:

• Real estate contracts

• Loan agreements

• Power of attorney forms

• Legal affidavits

• Business and financial paperwork

All without leaving your home or office.

How Does Remote Online Notarization Work?

The RON process typically includes the following steps:

1. Identity Verification – The signer’s identity is verified using advanced tools like knowledge-based authentication (KBA) and credential analysis of a government-issued ID.

2. Virtual Meeting – Both parties meet in a secure online environment through video conferencing.

3. Electronic Signing & Notarization – The signer signs the document digitally, and the notary applies a digital seal and signature.

4. Recording & Storage – The entire session is recorded and securely stored to meet legal requirements.

Is It Legal?

Yes—remote online notarization is legal in many U.S. states, and its use is growing rapidly. In fact, due to the increased need for remote services during the COVID-19 pandemic, many states passed permanent laws allowing RON. However, laws vary, so it's important to check whether RON is permitted in your state or jurisdiction.

Why Choose a Remote Online Notary?

Here are some benefits of using RON:

• Convenience – Notarize documents from anywhere, anytime.

• Speed – No need to wait for in-person appointments.

• Security – Uses encrypted platforms and robust ID verification.

• Accessibility – Ideal for people in rural areas, abroad, or with mobility issues.

Final Thoughts

Remote online notarization is transforming the way we handle official paperwork. Whether you're closing on a home or signing a legal document, RON offers a fast, secure, and modern alternative to traditional notary services.

Looking to try it out? Many platforms now offer on-demand remote notary services, available 24/7. The future of notarization is here—and it’s just a click away.